Office Administrator
Oversee front-office operations, coordinate administrative processes, and ensure our Nacico Plaza office runs smoothly — serving as the organisational backbone of our head office team.
About the Role
The Office Administrator is the operational hub of our head office. You will manage day-to-day administrative functions, support multiple departments, oversee the Office Assistant, and ensure that our Nacico Plaza office presents a professional, efficient, and welcoming environment for clients, landlords, and staff.
Key Responsibilities
Manage front-office reception: greet walk-in clients and landlords, handle switchboard calls, and ensure all visitors are directed promptly and professionally. Supervise and coordinate the work of the Office Assistant, including scheduling and quality-checking their tasks. Maintain and continuously improve physical and digital filing systems for leases, correspondence, and property documents. Draft and format standard business documents, letters, notices, and internal reports. Manage office supplies procurement, track inventory, and liaise with approved vendors. Schedule and coordinate meetings, property viewings, and management appointments. Assist the HR function with onboarding administration, staff records, and leave tracking. Support the Accounts team with basic bookkeeping tasks, invoice filing, and petty cash management.
What We Offer
Competitive salary commensurate with experience. Medical cover after probation. Professional development and career growth opportunities. A structured, supportive management environment within a 30-year-established company.
Requirements
- Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or related field
- Minimum 2 years of experience in an administrative or office management role
- Excellent written and verbal communication in English; proficiency in Swahili is required
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organisational skills with the ability to manage competing priorities
- High level of discretion and confidentiality when handling sensitive company information
Nice to Have
- Experience in a real estate, legal, or professional services office
- Basic knowledge of QuickBooks or similar accounting software
- Supervisory experience — having managed or coordinated junior staff
- Experience with document management systems
Job Summary
- Department
- Administration
- Type
- Full-time
- Location
- Nairobi (On-site)
- Posted
- 12 May 2026
Apply — Office Administrator
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